Associate Project Manager Meetings & Travel

The European Hematology Association (EHA), located in the heart of The Hague (Netherlands) is a non-profit and membership organization serving clinicians and researchers with an active interest in hematology in Europe and beyond. Our mission is to promote excellence in patient care through education, research, and advocacy.

Hematologic diseases, disorders of the blood and blood-forming organs including conditions related to HIV, sickle cell disease, and complications from chemotherapy or transfusions, afflict millions of Europeans each year. Hematology is constantly changing and evolving. We help our members stay up to date by delivering a structured educational program, created by hematologists for hematologists. We offer a range of career development programs to help clinicians and researchers grow professionally and personally. We also advocate for hematologists and hematology at local and international levels.

We are looking for an

Associate Project Manager Meetings & Travel (36 – 40 hrs.)

This is a varied, challenging and rewarding role where you will be working with a range of international, internal and external stakeholders to deliver a broad variety of meetings in and outside of the Netherlands, and organize travel and accommodation for all of EHA’s guests to these meetings. It’s a new position in a high energy and high output team in a fun and challenging environment.

Your responsibilities:

  • Arrange external meeting requests (flights, hotel bookings, etc.) that come in at the Congress & Meetings department, in line with the meeting request procedure
  • Coordinate with Office Management for internal meetings, and with the C&M team and other teams for external meetings
  • Facilitate travel requests of colleagues
  • Support other Congress & Meetings Project Manager with ongoing projects
  • Support various administrative matters within the Congress & Meetings Department
  • Continuously search for improvements in process, procedures and policies

Your profile:

  • At least a Bachelor degree, preferably in the field of Event Management or Hotel Management
  • 0 – 3 years of working experience in event management, travel industry or hotel industry
  • Fluent in English (speaking and writing)
  • International experience and willingness to travel
  • Keen eye for detail, optimizing processes and collaborating with a broad variety of people
  • Living in the Netherlands
  • A good sense of humor

What we offer

  • The opportunity to bring a voice to our brand and make an impact in a growing international organization with a powerful purpose
  • A dynamic environment in which there is plenty of room for personal development
  • The salary range is between €3,400 - €3,800 gross per month, based on full-time employment.
  • High degree of autonomy, flexibility, and responsibility
  • Hybrid working: 40% home and 60% office
  • Secondary employment conditions are attractive and include 30 vacation days, a collective premium free pension plan, 8% holiday allowance, commuting allowance and the possibility to follow courses that contribute to your personal development.

If you are interested in this role, please send your motivation letter and CV latest March 28, 2023, to You must be in possession of a valid work permit to work in the Netherlands.

For further information, please contact the HR Department ( or visit our website (