Office Manager

The European Hematology Association (EHA) is a non-profit organization that supports and connects hematologists worldwide. EHA promotes excellence in patient care, research, and education in hematology towards a cure for all blood disorders. Our programs and services serve medical professionals, researchers, and scientists. We provide programs to enhance the professional development of hematologists. We support and mentor career development and research, harmonize hematology education, and advocate for hematologists and hematology at local and international levels. Based in the Netherlands, EHA is a foundation led and supported in its activities by a Board of distinguished peers, an international Executive Office, and specialized committees.

We are looking for an energetic, flexible and independent

Office Manager (32-40 hours)

As an Office Manager you will be responsible for the smooth running of the office. You ensure the organizational effectiveness, efficiency and safety. We are looking for a pro-active, welcoming person as you are the first point of contact for visitors and staff.
You enjoy working independently, and efficiency and improving operational processes are your second nature. You will be part of the Operations team and will report to the Head of Operations.

Your responsibilities:

  • Initiate proposals to improve (and digitalize) operational efficiency
  • Coordination and distributing incoming and outgoing mail
  • Handling incoming telephone calls & welcoming incoming visitors
  • Maintain office supplies inventory and place orders when required
  • Manage inhouse meetings by organizing travel and accommodation arrangements and lunches and dinners
  • Manage relationships with vendors, suppliers and contractors
  • Coordination with administrative, technical, security and management staff, facilities contractors and building
  • Managing, reviewing and updating health and safety policies and ensuring they are implemented properly
  • Coordinate with IT department on office equipment

Your profile:

  • You have a bachelors’ degree, or broad, demonstrable, relevant experience (5 years) in Office Management
  • Full proficiency in English and Dutch
  • Excellent knowledge of MS Office, and affinity with project management tools (e.g. Monday.com)
  • IT Savvy
  • Well organized, flexible and enjoy the administrative challenges of supporting an office
  • Engaging personality and positive outlook
  • Stress resistant and resourceful
  • Result oriented and a strong attention to detail
  • Excellent social skills: able to listen, be empathic and be able to handle matters tactfully

What we offer

  • A challenging role in an ambitious and growing international organization with a relevant mission.
  • You will have an independent job within an enthusiastic and hardworking team.
  • The salary range is between €2,100 - €3,000 gross per month, based on full-time employment.
  • Secondary employment conditions are attractive and include 30 vacation days, a collective premium free pension plan, 8% holiday allowance, commuting allowance, working from home allowance and the possibility to follow courses that contribute to your personal development.

If you are interested in this position, please send your motivation letter and CV latest 15 May 2022, to recruitment@ehaweb.org. You must be in possession of a valid work permit to work in The Netherlands.

For questions, please contact the EHA Executive Office | +31 (0)70 3020 099

HR Officer: Liz Stokes, l.stokes@ehaweb.org