Coordinator, EHA Guidelines

32–40 hours | Based in The Hague, Netherlands | Hybrid-working model

The European Hematology Association (EHA), located in the heart of The Hague (Netherlands), is a non-profit professional association serving clinicians and researchers with an active interest in hematology in Europe and beyond. Our mission is to promote excellence in patient care through education, research, and advocacy.

Hematology is a constantly evolving field. EHA helps its members stay at the forefront of developments by offering a structured educational program created by hematologists for hematologists. We also provide career development opportunities to help clinicians and researchers grow professionally and personally. Furthermore, EHA advocates for hematology and hematologists at local, European, and international levels.

EHA’s dedication to inclusivity and knowledge-sharing has fostered a dynamic network of professionals. We are more than just an association; we are a thriving community that promotes growth, mentorship, and innovation, transcending geographical and intellectual borders. We seek team members who are inspired by our mission, driven to achieve excellence, and possess the creativity needed to explore diverse income streams for sustainable, long-term growth.

About the role

This is a Project Coordinator role, where you will be part of the EHA Guidelines team and will contribute to the coordination and execution of all EHA guidelines projects.

As a coordinator, you will be involved in project coordination with regard to:

  • Specific logistical tasks connected with the organization of guidelines panels
  • The logistical coordination of vendors and internal and external stakeholders

You will play an active role in the execution of the EHA strategy. You will engage with experts (externally) and connect with various internal colleagues.

To successfully fulfill our purpose, you must be:

  • Results driven
  • Able to plan
  • Able to identify bottlenecks and opportunities

This role will involve:

  • Working closely with colleagues responsible for the guidelines portfolio
  • Reporting to the Head of Scientific Publications

Important information about this opportunity

  • Only candidates residing in the Netherlands will be considered.
  • Non-EU/EEA nationals must possess a valid work permit for the Netherlands.
  • Employment will be subject to the dissolving condition that the employee provides the employer with a valid Certificate of Conduct (VOG) within eight weeks of the commencement date of their employment.

Key responsibilities

Project coordination

  • Helping to support the successful completion of projects and events—including helping project management team members with time-sensitive tasks and establishing relationships with internal and external stakeholders.

Guidelines coordination and logistics

  • Coordinating internal and external meetings. Handling Doodle polls, meeting logistics, and reminders.
  • Coordinating logistical communications with stakeholders, including the Guidelines Committee and panels of authors, on issues such as promoting guidelines/the EHA Guidelines app and project management updates and reminders.
  • Facilitating planned periodic communications with other international societies.

Data organization

  • Maintaining the guidelines pages on the EHA website and coordinating guidelines updates (e-updates, as well as full updates).
  • Updating and organizing guidelines communications into a well-organized system with continuous improvements (in EHA SharePoint, EHA mailboxes, etc.).

Process improvement and standardization

  • Developing streamlined work processes such as mail merge, standard template creation/implementation, and an automatic periodic update reminder system.
  • Organizing and updating contact lists of collaborators and guidelines author groups.

What you bring

  • A Bachelor’s degree.
  • At least two years of project coordination experience. Project coordination experience in the medical/healthcare sector (hematology) will be an advantage.
  • The ability to fluently communicate in English (in writing and orally).
  • Stakeholder management skills and the ability to communicate to senior experts.
  • The ability to develop and coordinate various priorities.
  • Excellent interpersonal skills, including the ability to communicate, collaborate, and build relationships with all stakeholders.
  • Willingness to occasionally travel outside the Netherlands (mostly within Europe).

What we offer

  • The opportunity to represent the largest hematological association in Europe.
  • An international and dynamic environment with over 15 nationalities.
  • Flexibility and well-being in a collaborative work culture.
  • A hybrid-working model, with a minimum of two office days per week in The Hague.
  • Thirty vacation days, a collective premium-free pension plan, an 8% holiday allowance, commuting allowance, and a benefits package.
  • A training path to support your professional development.
  • Salary range: €3,900–€5,500, gross per month (full-time, 40 hours/week).
  • Initially, this opportunity will last for a maximum of 12 months.

How to apply

Please send your motivation letter and resume to recruitment@ehaweb.org by August 24, 2025.

For further information:

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