Support for SWG scientific meetings

The call is open until 12:00 CEST on April 30, 2026.

Apply here

Sharing novel research findings is an essential way for us to advance progress in hematology. We enable this by providing financial support to Specialized Working Groups (SWGs) so they can hold scientific meetings.

These scientific meetings allow SWG members to:

  • Share research updates
  • Make important connections with colleagues from around the world
  • Identify future opportunities for collaboration

Financial support

We can support 2 SWG scientific meetings per this call to be organized in 2028.

These funds can be used for:

  • Meeting facilities and event organization—in the form of in-kind support from EHA
  • Flights—these must be economy class tickets for flights of less than eight hours or premium economy class tickets for flights of over eight hours
  • On-the-ground transportation for the meeting Chairs and speakers —these costs will be reimbursed after the meeting
  • Hotel accommodation for the length of the meeting for a maximum of 20 speakers/chairs, including up to 2 non-European speakers
  • Complimentary registration for the session’s chairs and speakers
  • A faculty dinner and welcome reception

The funding remains the same for joint proposals from multiple SWGs or hematology societies.

A single SWG can submit multiple proposals.

If this support will not cover all of your meeting costs, you can seek additional funding by:

  • Charging a registration fee
  • Obtaining sponsorship

How to apply

To apply for support, only the Chair or Vice-Chair of the relevant SWG must:

  • Complete and sign the consent form
  • Submit it with our online application form

Guidance for Chairs or Vice-Chairs on completing the form

You’ll be asked to provide:

  • Format
  • Learning goals and objectives
  • Target audience
  • Expected number of participants
  • Date and time
  • Possible location
  • Pre-confirmed sponsorship

The expected number of participants must be at least:

  • 50 people if your meeting is on a ‘niche’ topic
  • 100 people if your meeting is on popular clinical topic

You must check your proposed format, target audience, and dates to avoid overlaps with similar meetings organized by other societies.

After your application has been submitted

After the closing date for proposals, the SWG Committee will assess your application, paying particular consideration to:

  • Novelty and relevance to current trends in hematology
  • Engagement, scientific, and educational value
  • Sponsor interest (for clinical meetings)
  • Minimum number of expected participants

The committee will make its decision and inform successful applicants by June 2026. If your application is successful, the EHA Executive Office will contact you to discuss the next steps.

If you have questions

Please send any questions or queries to the Specialized Working Group (SWG) Manager at [email protected].

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