Support for SWG scientific meetings

The next call for SWG scientific meeting proposals will open in May 2025.

Sharing novel research findings is an essential way for us to advance progress in hematology. We enable this by providing financial support to Specialized Working Groups (SWGs) so they can hold scientific meetings.

These scientific meetings allow SWG members to:

• Share research updates
• Make important connections with colleagues from around the world
• Identify future opportunities for collaboration

Financial support

We can:

• Provide funding of up to €25,000 per scientific meeting
• Support up to three SWG scientific meetings per funding cycle

These funds can be used for:

• Meeting facilities and event organization—in the form of in-kind support from EHA
• Flights—these must be economy class tickets for flights of less than eight hours or business class tickets for flights of over eight hours
• On-the-ground transportation for the SWG Executive Board and speakers—these costs would be reimbursed after the meeting
• Two or three nights of hotel accommodation for a maximum of 18 speakers/chairs, plus two speakers from outside of Europe
• Complimentary registration for the session’s chairs and speakers
• A faculty dinner and welcome reception

The funding remains the same for joint proposals from multiple SWGs or hematology societies.

A single SWG can submit multiple proposals.

If this support will not cover all of your meeting costs, you can seek additional funding by:

• Charging a registration fee
• Obtaining sponsorship

How to apply

To apply for support, the Chair or Vice-Chair of the relevant SWG must:

• Complete and sign the consent form
• Submit it with our online application form

Guidance for Chairs or Vice-Chairs on completing the form

You’ll be asked to provide:

• Information on the science meeting format
• Learning goals and objectives
• The target audience
• Expected number of participants
• Date and time

The expected number of participants must be at least:

• 50 people if your meeting is on a ‘niche’ topic
• 100 people if your meeting is on popular clinical topic

You must check your proposed format, target audience, and dates to avoid overlaps with similar meetings organized by other societies.

After your application has been submitted

After the closing date for proposals, the SWG Committee will assess your application, paying particular consideration to:

• Novelty and relevance to current trends in hematology
• Engagement, scientific, and educational value
• Sponsor interest (for clinical meetings)
• Minimum number of expected participants

The committee will make its decision and inform successful applicants by June 2025. If your application is successful, the EHA Executive Office will contact you to discuss the next steps.