The European Hematology Association (EHA)

Research

Call for SWG scientific meeting proposals

The call is open until 12:00 (CEST) on April 18, 2025. Apply now

EHA provides financial support for specialized working group (SWG) scientific meetings to educate and share novel research findings.

These scientific meetings are a way for SWG members to:

  • Share updates on their research
  • Network with colleagues from different countries
  • Establish professional connections that might lead to future collaborations

Support EHA can provide

For the current call, we can:

  • Provide funding of up to €35,000 per scientific meeting
  • Support two SWG scientific meetings to be organized in 2027

These funds will be used for:

  • Meeting facilities and event organization—in the form of in-kind support from EHA
  • Flights—these must be economy class tickets for flights of less than eight hours or business class tickets for flights of over eight hours
  • On-the-ground transportation for the SWG Executive Board and speakers—these costs will be reimbursed after the meeting
  • Two or three nights of hotel accommodation for a maximum of 18 speakers/chairs, plus two speakers from outside of Europe
  • Complimentary registration for the session's chairs and speakers
  • A faculty dinner and welcome reception

The amount of support we can provide for one scientific meeting does not change depending on the number of SWGs or hematology societies involved in the proposal.

A single SWG can submit multiple proposals.

In most cases, this funding will not cover all meeting costs. Thus, EHA and the SWG that organizes a meeting will need to find additional funding.

This will be done by:

  • Charging a registration fee
  • Obtaining sponsorship from industry

How to apply

To apply for support, the Chair or Vice-Chair of the relevant SWG must:

The consent form can be uploaded as part of the online application process.

Guidance for Chairs or Vice-Chairs who are completing the form

When you complete the form, you'll be asked to provide information on the meeting's:

  • Format
  • Learning goals and objectives
  • Target audience
  • Expected number of participants
  • Date and time
  • Sponsorship opportunities

The expected number of participants must be at least:

  • 50 people if your meeting is on a ‘niche’ topic
  • 100 people if your meeting is on popular clinical topic

You must check your proposed format, target audience, and dates to avoid overlaps with similar meetings organized by other societies.

If your proposal is successful, you will also be asked to:

  • Promote the meeting within your respective national society and institution
  • Commit to bringing in a group (e.g. interns, lab members, etc.) to ensure that your meeting meets the expected number of participants

What happens after you apply

Once the deadline has passed, the SWG Committee will assess your application. In particular, it will consider the:

  • Novelty and relevance to current trends in hematology
  • Engagement, scientific, and educational value
  • Sponsor interest (for clinical meetings)
  • Minimum number of participants expected to attend

The committee will make its decision and inform successful applicants by June 2025. EHA's Executive Office will contact all applicants to inform them about the SWG Committee's decision. If your application is successful, we will discuss the next steps.

If you have questions or need help

Contact the SWG Manager at swgs@ehaweb.org.