The European Hematology Association (EHA)

Research

How to apply for an EHA Research Grant

On this page, we explain all of the actions you'll need to take when submitting a grant application.

You can also get a basic overview of the process in our EHA Research Grants diagram.

Before you begin

Make sure you've read and understood:

Terms and conditions

Before you submit an application, you must read the terms and conditions for EHA Research Grants.

You should also share this document with:

  • Your head of department
  • A relevant administrative or legal representative at your institute and/or your host institute (depending on your circumstances)

To avoid potential issues with your application or project, it's important that these individuals understand and agree to the terms and conditions from the outset.

EHA Portal account

To apply, you must be registered on the EHA Portal.

If you already have an EHA Portal account

You can either:

  • Log in using your existing credentials
  • Select ‘Reset or create password’ if you cannot remember your details

When you log in, make sure you use the email address that EHA has on file.

If you do not have an EHA Portal account

Go to the EHA Portal and follow the steps under the ‘Create your user profile’ heading.

Please keep in mind that, once you register, it may take up to two business days before your registration is processed and you get access to the system.

Registrations are approved from Monday to Friday between 08:00 and 18:00, Amsterdam time.

If you submit your application after the deadline date due to late EHA Portal registration, it will not be considered.

If you need help with EHA Portal

If you experience issues with registration or accessing your account, our Grants team can help. You can email us at grants@ehaweb.org.

If you're applying for a Topic-in-Focus Research Grant

You should select the ‘Topic-in-Focus’ version of your grant category.

If you're unsure whether you're eligible for a Topic-in-Focus Research Grant, read the guidance on the main EHA Research Grants page.

Application form

To apply for an EHA Research Grant, you should complete the application form on the EHA Portal.

You will find the instructions on the platform.

Budget information

As part of your application, you must tell us about your project's budget.

On the application form, please include the following in the 'budget' section:

  • Maximum required funding
  • Itemization
  • Justification—for example, for equipment, you should provide details about the kind of equipment needed and how it will be used to further the aims of the project

Please note that final budgets are subject to approval by EHA's Fellowships and Grants Committee.

At the end of the grant period, all expenditures must be documented with original receipts, vouchers, and/or invoices.

Documents you must submit

As part of your application, you also must submit the following documents. All documents must be in PDF format.

Project proposal

Please use this project proposal template.

Your proposal document should contain a:

  • Project proposal (maximum of six pages, including figures and references)
  • Timeline (maximum of one page)

If you go over this limit, your application will be ineligible.

Letters of support

Please combine the following documents into a single PDF and name it:

  • FirstName.LastName_SupportLetters.pdf

1. Letter from your mentor

The letter should include:

  • A description of the mentoring plan
  • Your mentor's signature
If you're applying for a Physician Scientist Research Grant

In addition to the above, the letter from your mentor should include a statement about the project's time commitment. This must state that at least 50% ‘protected time’ will be allocated to you so you can perform the research.

This letter should be no more than two pages long.

2. Letters from department heads

You must include letters from the department heads of involved institutes. These letters should be on institute letterheads, and be no longer than one page each.

Each letter should include:

  • A description of the institutional commitment and facilities to support the project
  • A description of how the proposed project will fit into the current research of the department
  • An acceptance statement that makes it clear that possible overhead costs for the EHA Research Grant will be paid for with funds other than the grant
  • A statement that confirms the institute accepts the terms and conditions as they appear on EHA’s website
  • The department head's signature

If your mentor is also the department head

You can submit one letter from them that covers all of the above points (1 and 2).

This letter should be no more than three pages long.

3. Signed statements of institutional support

You must include signed statements of institutional support from your institute. These letters should be on institute letterheads, and be no longer than one page each.

Each letter should include:

  • A statement that confirms the institute accepts the terms and conditions as they appear on EHA’s website
  • A signature by the legally mandated administrative authority of the institute

Formatting and file requirements

In all cases:

  • The documents should be digital files rather than scans
  • Each page should have a page number, the applicant’s name, and project title in the
    header or footer

What happens after you apply for an EHA Research Grant

You can find out what happens after you submit an application by reading our page about the review and selection process.