Apply for an EHA Research Grant

An overview of the actions you’ll need to take when submitting an application for an: 

You can also refer to our Application Checklist. 

Before you begin

Make sure you’ve read and understood: 

You’ll also need to share our EHA Research Grant agreement template with your heads of department and institutional representatives. t’s important that these individuals include a statement, in their support letters, that they understand and agree to the conditions in the grant agreement from the outset.

Please note that at this stage you do not need to fill in the grant agreement template or get it signed.

EHA Portal account

To apply, you must be registered on the EHA Portal. 

If you already have an EHA Portal account

You can either: 

  • Log in using your existing credentials 
  • Select ‘Reset or create password’ if you cannot remember your details 

When you log in, make sure you use the email address that EHA has on file. 

If you do not have an EHA Portal account

Go to the EHA Portal and follow the steps under the ‘Create your user profile’ heading. 

Please keep in mind that, once you register, it may take up to two business days before your registration is processed and you get access to the system. 

Registrations are approved from Monday to Friday between 09:00 and 17:00, Amsterdam time. 

If you submit your application after the deadline date due to late EHA Portal registration, it will not be considered. 

If you need help with EHA Portal

If you experience issues with registration or accessing your account, our Grants team can help. You can email us at grants@ehaweb.org. 

If you’re applying for a Topic-In-Focus Research Grant

You should select the ‘Topic-In-Focus’ version of your grant category. 

If you’re unsure whether you’re eligible for this, visit our Topic-In-Focus Research Grant page. 

Application form

To apply for an EHA Research Grant, you should complete the application form on the EHA Portal. 

You will find the instructions on the platform. 

Budget information 

As part of your application, you must tell us about your project’s budget. 

On the application form, please include the following in the ‘budget’ section: 

  • Maximum required funding 
  • Itemization 
  • Explanation—for example, for equipment, you should provide details about the kind of equipment needed and how it will be used to further the aims of the project 

Please note that final budgets are subject to approval by EHA’s Fellowships and Grants Committee. 

Documents you must submit

As part of your application, you also must submit the following documents. All documents must be in PDF format. 

Project proposal

You’ll need to submit a project proposal based on this project proposal template. If you use a different format or go over the specified page limit, your application will be ineligible.

Please save your proposal as: ‘FirstName.LastName_ProjectProposal.pdf’

Letters of support

Please combine the following documents into a single PDF and save it as: ‘FirstName.LastName_ProjectProposal.pdf’

Each page should have a page number, the applicant’s name, and project title in the header or footer. 

1. Letter from your mentor 

You must include a letter from your mentor. This letter should be on institute letterhead, and be no longer than two pages. 

The letter should include: 

  • A description of the mentoring plan 
  • Your mentor’s signature 
If you’re applying for a Physician Scientist Research Grant

In addition to the above, the letter from your mentor should include a statement about the project’s time commitment. This must state that at least 50% ‘protected time’ will be allocated to you so you can perform the research. 

2. Letters from department heads

You must include letters from the department heads of involved institutes. These letters should be on institute letterheads, and be no longer than one page each. 

Each letter should include: 

  • A description of the institutional commitment and facilities to support the project 
  • A description of how the proposed project will fit into the current research of the department 
  • An acceptance statement that makes it clear that possible overhead costs for the EHA Research Grant will be paid for with funds other than the grant 
  • A statement that confirms the institute has read the grant agreement template and accepts the conditions as they appear on EHA’s website 
  • The department head’s signature 

Please note that at this stage you do not need to fill in the grant agreement template or get it signed.

If your mentor is also the department head 

You can submit one letter from them that covers all of the above points (1 and 2). 

This letter should be no more than three pages long. 

3. Signed statements of institutional support 

You must include signed statements of institutional support from your institute. This letter should be on an institute letterhead, and be no longer than one page. 

This letter should include: 

  • A statement that confirms the institute has read the grant agreement template and accepts the conditions as they appear on EHA’s website 
  • A signature by the legally mandated administrative authority of the institute 

Please note that at this stage you do not need to fill in the grant agreement template or get it signed.

What happens after you apply for an EHA Research Grant

You can find out what happens after you submit an application by reading our page about the review and selection process. 

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