Travel grant application guidelines
Key dates
- July 10, 2025—Travel grant application opens
- November 16, 2025 (23:59 CET)—Travel grant application closes
- November 26, 2025—Notification of recipients
- December 8, 2025 (23:59 CET)—Confirm acceptance
Eligibility criteria
To apply for a travel grant, you must:
- Be 40 years of age or younger at the time of your application
- Be an EBMT and/or EHA member or have applied for a membership by November 5, 2025
- Have paid your 2025 membership fee by November 16, 2025
- Submit a valid motivation letter with an up-to-date resume/CV
Only members who have paid their membership fee will be eligible for a discount on the registration fee. You can check your EHA membership by logging into MyEHA or sending an email to membership@ehaweb.org.
You can check your EBMT membership by sending an email to membership@ebmt.org.
Application process
You can submit your application for a travel grant using EBMT’s online platform. If you have not already done so, you’ll need to create a user account for this platform.
Apply for a travel grantIf you apply, you’ll be asked to confirm your eligibility by providing a motivation letter (maximum 2,000 characters).
Selection
- Only applications that meet the eligibility criteria will be considered.
- It is not mandatory to submit an abstract, but abstract submitters will have priority regarding the grant.
- There are a limited number of travel grants for both European and non-European applicants.
Travel grant coverage
European grant recipients
You’ll receive:
- Complimentary registration arranged by EBMT/ EHA for on-site attendance
- A maximum of €750 for travel arrangements
Non-European grant recipients
You’ll receive:
- Complimentary registration arranged by EBMT/EHA for on-site attendance
- A maximum of €1,500 compensation for travel arrangements
How the grant is paid
You must complete a reimbursement form after the meeting.
The grant amount will be transferred after the meeting, based on the attendance obligations.
Obligations of grant recipients
Grant recipients must:
- Confirm their acceptance by December 8, 2025
- Provide any necessary documentation to facilitate the arrangements
- Attend the full scientific meeting and sign in at the beginning of each day
- Make their own travel arrangements—for flights, trains, hotel accommodation, etc.
Please note that you cannot transfer the grant to other persons or meetings/congresses.
Deadline
The deadline for the travel grant application is November 16, 2025 (23:59 CET).
Notification
Applicants will be notified of their travel grant status by November 26, 2025.
Any questions regarding the criteria, the application, or the procedure can be directed to education.events@ebmt.org.