Travel grant application guidelines

Key dates

  • July 10, 2025—Travel grant application opens
  • November 16, 2025 (23:59 CET)—Travel grant application closes
  • November 26, 2025—Notification of recipients
  • December 8, 2025 (23:59 CET)—Confirm acceptance

Eligibility criteria

To apply for a travel grant, you must:

  • Be 40 years of age or younger at the time of your application
  • Be an EBMT and/or EHA member or have applied for a membership by November 5, 2025
  • Have paid your 2025 membership fee by November 16, 2025
  • Submit a valid motivation letter with an up-to-date resume/CV

Only members who have paid their membership fee will be eligible for a discount on the registration fee. You can check your EHA membership by logging into MyEHA or sending an email to membership@ehaweb.org.

You can check your EBMT membership by sending an email to membership@ebmt.org.

Application process

You can submit your application for a travel grant using EBMT’s online platform. If you have not already done so, you’ll need to create a user account for this platform.

Apply for a travel grant

If you apply, you’ll be asked to confirm your eligibility by providing a motivation letter (maximum 2,000 characters).

Selection

  • Only applications that meet the eligibility criteria will be considered.
  • It is not mandatory to submit an abstract, but abstract submitters will have priority regarding the grant.
  • There are a limited number of travel grants for both European and non-European applicants.

Travel grant coverage

European grant recipients

You’ll receive:

  • Complimentary registration arranged by EBMT/ EHA for on-site attendance
  • A maximum of €750 for travel arrangements

Non-European grant recipients

You’ll receive:

  • Complimentary registration arranged by EBMT/EHA for on-site attendance
  • A maximum of €1,500 compensation for travel arrangements

How the grant is paid

You must complete a reimbursement form after the meeting.

The grant amount will be transferred after the meeting, based on the attendance obligations.

Obligations of grant recipients

Grant recipients must:

  • Confirm their acceptance by December 8, 2025
  • Provide any necessary documentation to facilitate the arrangements
  • Attend the full scientific meeting and sign in at the beginning of each day
  • Make their own travel arrangements—for flights, trains, hotel accommodation, etc.

Please note that you cannot transfer the grant to other persons or meetings/congresses.

Deadline

The deadline for the travel grant application is November 16, 2025 (23:59 CET).

Notification

Applicants will be notified of their travel grant status by November 26, 2025.

Any questions regarding the criteria, the application, or the procedure can be directed to education.events@ebmt.org.

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