Apply for an EHA Research Mobility Grant

An overview of the actions you’ll need to take when submitting an EHA Research Mobility Grant application. You can also refer to our application checklist. 

Before you begin 

Make sure you’ve read and understood: 

  • The information on eligibility information and how you can use the funding on the main EHA Research Mobility Grant page 
  • Our policy on life events 
  • Our policy on double awarding 

Terms and conditions 

Before you submit an application, you must read the terms and conditions for EHA Research Mobility Grants. 

You should also share this document with: 

  • Your head of department, at both your home and host institutions  
  • A relevant administrative or legal representative at your home and host institutions 

EHA Portal account 

To apply, you must be registered on the EHA Portal. You can find detailed information on this platform in our step-by-step guide to using the EHA Portal. 

If you already have an EHA Portal account 

You can either: 

  • Log in using your existing credentials 
  • Select ‘Reset or create password’ if you cannot remember your details 

When you log in, make sure you use the email address that EHA has on file. 

If you do not have an EHA Portal account 

Go to the EHA Portal and follow the steps under the ‘Create your user profile’ heading. 

Please keep in mind that, once you register, it may take up to two business days before your registration is processed and you get access to the system. 

Registrations are approved from Monday to Friday between 08:00 and 18:00, Amsterdam time. 

If you submit your application after the deadline date due to late EHA Portal registration, it will not be considered. 

If you need help with EHA Portal 

If you experience issues with registration or accessing your account, our Grants team can help. You can email us at grants@ehaweb.org. 

Application form 

To apply for an EHA Kick-off Grant, you should complete the application form on the EHA Portal. 

You will find the instructions on the platform. 

Budget information 

In the ‘budget’ section of the application form, be sure to include a detailed breakdown of items. This should include: 

  • Costs 
  • How items will be used during the project 

All budgets will require final approval by EHA’s Fellowships and Grants Committee.   

Documents you must submit 

As part of your application, you also must submit the following documents. All documents must be in PDF format. 

Proof of payment for EHA membership 

You must have an active EHA membership at the time of submitting your application. You can upload a copy of your proof of payment as part of your application.  

Project proposal 

You’ll need to submit a project proposal explaining what you’ll do in the host institute, including a scientific justification. (Maximum of two pages.)   

Each page should have a page number, your name, and the project title in the header or footer. 

Please save your proposal as: ‘FirstName.LastName_ProjectProposal.pdf.  ‘  

Letters of support 

Please combine the following documents into a single PDF and name it: 

‘FirstName.LastName_SupportLetters.pdf.’ 

The documents should be digital files rather than scans. Each page should have a page number, your name, and the project title in the header or footer.  

1. Letters from department heads at your home and host institutes 

You’ll need to submit signed letters from the department heads of both of your home and host institutes. These letters should be on institute letterheads and be no longer than one page each.  

Each letter must agree to EHA’s terms and conditions, and detail how the department will cover overhead costs if required by the institute. ( 

2. Letter from your mentor at home institute 

You’ll need to submit a signed letter from your mentor at your home institute. This should be on institute letterhead and be no longer than one page.   

The letter should explain: 

  • Why they support your application 
  • How this is a synergistic collaboration 
If your home mentor is also the department head 

You can submit a single letter covering both points (1 and 2). This letter should be no more than two and a half pages long.  

3. Letter from your mentor at home institute 

You’ll need to submit a signed letter from your mentor at your host institute. This should be on institute letterhead and be no longer than two pages.   

The letter should explain: 

  • Why you’re qualified (nominated) for this grant 
  • How this is a synergistic collaboration 
  • If applicable, how additional costs will be covered by the host institute 
If your host mentor is also the department head 

You can submit a single letter covering both points (1 and 3). This letter should be no more than three pages long.  

What happens after you apply for an EHA Research Mobility Grant 

You can find out what happens after you submit an application by reading our page about the review and selection process. 

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