The European Hematology Association (EHA) announces an invitation to tender for professional conference organizer services for its annual congress
The European Hematology Association (EHA) is pleased to inform the conference and meeting community that it will release an Invitation to Tender (ITT) for the appointment of a Professional Conference Organizer (PCO) for the EHA Congress in 2027. Interested parties are expected to collaborate with EHA for at least three consecutive years (2027, 2028 and 2029).
An initial Request for Information (RFI) will be released to seek interest from qualified PCOs on September 26, 2025, followed by the official issuance of the Invitation to Tender (ITT) to selected PCO’s.
EHA promotes excellence in patient care, research, and education in hematology. The EHA Board, comprising 15 members, is responsible for steering the association. Day-to-day activities are carried out by the EHA Executive Office based in The Hague, Netherlands.
EHA seeks the services of an exceptionally professional, highly competent, well-managed, flexible, and creative Conference Organizer to assist us in the delivery of a competitive, successful Congress. In conjunction with EHA’s Connect team, the PCO will be fully responsible for the planning, organization, and execution of the Congress. They will work to ensure that it is well coordinated, efficiently run, and profitable, in line with EHA requirements.
The EHA Congress is held every year in June and includes a wide spectrum of participants from various hematology specialties and allied disciplines as well as pharmaceutical companies. The Congress generally attracts around 17,000 delegates, the majority being international participants. The Congress incorporates an exhibition in a hybrid in-person/online format. The program usually consists of about 13 parallel sessions with workshops and sponsored sessions. This is complemented by a social program onsite.
The appointed PCO will manage the future three EHA Congresses, which include the EHA2027 Congress, taking place from June 10-13, 2027; the EHA2028 Congress, taking place from June 8-11, 2028; and the EHA2029 Congress, taking place from June 14-17, 2029. The venues for the EHA2027 and EHA2028 Congress have already been secured by EHA. Tender respondents therefore are not required to secure the venue/hold dates for these editions but will be expected to source venues for the future editions beyond 2028 in collaboration with EHA.
Indicative timeframe for the RFI & tender process
- Request for Information (RFI) document submission deadline October 10, 2025
- Invitation to tender (ITT) to pre-selected tenderers October 2025
- Closing date/time for tender submission October 2025
- Interview of selected tenderers November 2025
- Announcement of final decision: December 2025
Please contact our officially appointed consultant for any questions and information on the PCO RFI & tender process: Angeline van den Broecke, Altis Business Solutions (Pty) Ltd