EHA Kick-off Grant review and selection process

Applicants will receive updates at each stage of the process and, where possible, feedback on their application.

Step 1: Eligibility check

After the deadline has passed, we’ll check your application for completion and compliance with the eligibility criteria.  

We will not review applications that: 

  • Are incomplete—for example, that are missing signatures or do not include a budget 
  • Do not meet the eligibility criteria 

If your application did not qualify for review, you’ll receive a notification. This decision is final. 

Step 2: Review

EHA’s Fellowships and Grants Committee will review all the applications. 

The committee will score the applications based on the following parameters: 

  • The novelty of the project and importance to the field 
  • Methodological approach 
  • Feasibility 
  • Clarity of aims and hypothesis 
  • Clarity and proper justification of budgeted activities 
  • Whether the particular costs of resources/activities have been researched and substantiated 

The winners will be notified in December 2025. 

Whatever the outcome of your application, you’ll receive the review feedback after the awardees are announced. We hope that this feedback will provide some guidance on how the application and research plan could be improved. Please note that there will be no further correspondence regarding this feedback. 

Actions after a grant has been awarded

Starting your project

You must start your project within one year of receiving your award. 

Grant agreement

You must provide all of necessary information for the grant agreement. This will include: 

  • Bank details 
  • The project’s start date 

You and your institute must also sign the grant agreement that all parties read and approved during the application phase. 

If you withhold this approval, you may become ineligible and your award may be withdrawn. 

Your obligations

Once the funding agreement has been signed by all parties, we’ll transfer the first installment to the institute. This will be done according to the disbursement schedule in the agreement. 

We expect to receive your scientific and financial reports within six weeks of your project’s end date. You’ll receive templates for these reports in advance. Your financial report must be signed off by by the institute’s financial head. Your last installment will be paid once your final reports are approved.

The Fellowships and Grants Committee is responsible for reviewing all scientific reports. 

Any publication arising from work funded by EHA must acknowledge EHA funding, as stated in the grant agreement.

Amendments

Any deviations from the approved project scope or budget must be formally requested before you implement them. For guidance on this, please email the Grants Manager at grants@ehaweb.org. 

Tracking your grant’s impact

As an EHA award winner, we want to hear more about: 

  • How the award has helped you  
  • The impact it’s had on different aspects of your work, from collaborations to publications, or even additional funding 

This is why we work with Researchfish to track research and evidence impact.  

Submissions via Researchfish are mandatory during the Grant period and for up to five (5) years following the end of the grant, and thereafter upon EHA’s request.

Every January, you’ll receive an email with details about the status of your submission.  

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