How to apply for an EHA Kick-off Grant

Before you begin

Make sure to refer to:

Make sure you’ve read and understood: 

Make sure you’ve read and understood and agreed to:

  • Our EHA Kick-Off Grant Agreement template. You’ll also need to share with your heads of department and institutional representatives. It’s important that these individuals include a statement, in their support letters, that they understand and agree to the conditions in the grant agreement from the outset.

Please note that at this stage you do not need to fill in the grant agreement template or get it signed.

EHA Portal

To apply for an EHA Kick-off Grant, you should complete the application form on the EHA Portal.

If you already have an EHA Portal account, please log in using your existing credentials or select ‘Reset or create password’ if you cannot remember your details. 

If you do not have an EHA Portal account, go to the EHA Portal and follow the steps under the ‘Create your user profile’ heading. Registrations are approved from Monday to Friday between 09:00 and 17:00 (Amsterdam time) and it may take up to two business days before your registration is processed. If you submit your application after the deadline date due to late EHA Portal registration, it will not be considered. 

If you experience issues with registration or accessing your account, our Grants team can help. You can email us at [email protected]. 

Application Form

Please refer to our Step-by-Step Guide before starting your application.

  • Make sure to complete all the required fields
  • Please include the following in the ‘budget’ section:
    • Maximum required funding 
    • Itemization 
    • Explanation—for example, for equipment, you should provide details about the kind of equipment needed and how it will be used to further the aims of the project
  • Please note that final budgets are subject to approval by EHA’s Fellowships and Grants Committee
  • As part of your application, you also must submit the following mandatory documents

Mandatory Documents

All documents must be in PDF format. Each page should have a page number, the applicant’s name, and project title in the header or footer.

Project Proposal: You’ll need to submit a project proposal based on this Kick-off Project Proposal template. If you use a different format or go over the specified page limit, your application will be ineligible. Please save your proposal as: ‘FirstName.LastName_ProjectProposal.pdf’

Support letters: Please collect the following support letters, combine them into a single PDF and save it as: ‘FirstName.LastName_SupportLetters.pdf’

  1. Letter from your mentor on institute letterhead (maximum two pages). The letter should include: 
    • A statement on how the project differs from your mentor’s focus
    • Your mentor’s signature
  2. Letter from your head of department on institute letterheads (maximum one page). The letter should include:
    • A description of the institutional commitment and facilities to support the project 
    • A description of how the proposed project will fit into the current research of the department 
    • An acceptance statement that makes it clear that possible overhead costs for the EHA Kick-off Grant will be paid for with funds other than the grant 
    • A statement that confirms the institute has read the EHA Kick-off Grant Agreement template and accepts the conditions as they appear on EHA’s website 
    • The department head’s signature 
  3. Signed statement of institutional support on institute letterheads (maximum one page). The letter should include:
    • A statement that confirms the institute has read the EHA Kick-off Grant Agreement template and accepts the conditions as they appear on EHA’s website
    • A signature by the legally mandated administrative authority of the institute 

Please note that at this stage you do not need to fill in the grant agreement template or get it signed.

Note: If your mentor is also the department head, you can submit one letter that covers all of the above points (1 and 2). This letter should be no more than three pages long. 

What happens after you apply for an EHA Kick-off Grant

You can find out what happens after you submit an application by reading our page about the review and selection process. 

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