The European Hematology Association (EHA)

About us

Project Manager, Meetings

Hematologic diseases afflict millions of Europeans each year. The European Hematology Association (EHA), located in the heart of The Hague (Netherlands), is a non-profit professional association serving clinicians and researchers with an active interest in hematology in Europe and beyond. Our mission is to promote excellence in patient care through education, research, and advocacy.

Hematology is a constantly evolving field. EHA helps its members stay at the forefront of developments by offering a structured educational program created by hematologists for hematologists. We also provide career development opportunities to help clinicians and researchers grow professionally and personally. Furthermore, EHA advocates for hematology and hematologists at local, European, and international levels.

EHA’s dedication to inclusivity and knowledge-sharing has fostered a dynamic network of professionals. We are more than just an association; we are a thriving community that promotes growth, mentorship, and innovation, transcending geographical and intellectual borders. We seek team members who are inspired by our mission, driven to achieve excellence, and possess the creativity needed to explore diverse income streams for sustainable, long-term growth.

We are looking for a Project Manager, Meetings (40 hours per week), who will be responsible for the planning, organization, execution, budgeting, and follow-up of:

  • Scientific and educational meetings
  • Committee meetings
  • Other relevant international gatherings organized by EHA

If you are comfortable organizing in-person, virtual, and hybrid meetings and are looking for a fun, new challenge, then we would love to hear from you. Experience in the medical, pharmaceutical, or biotechnology fields is preferable.

As the Project Manager, Meetings, you will:

  • Be part of a team of Congress & Meetings project managers
  • Report on a day-to-day basis to the Senior Project Manager, Meetings
  • Report ultimately to the Head of Connect

As part of the role, you will travel on a regular basis (mostly within Europe) to be present on site during the execution of the meeting(s).

Only candidates who live in the Netherlands will be considered. If you are a non-EU/EEA national, you must possess a valid work permit for the Netherlands.

Your core responsibilities

Project implementation

  • Act as the first point of contact (internal and external) for meetings assigned to you.
  • Be accountable for the preparation, logistics, and execution of meetings.
  • Manage budgets in collaboration with the Senior Project Manager, Meetings.
  • Monitor timelines and deadlines.
  • Organize the communication and promotion of meetings assigned to you.
  • Ensure the project meets internal quality standards and rules.

Advice

  • Provide advice about the organization of meetings.
  • Recommend suggestions for improvements.
  • Coordinate in accordance with the organization’s values.
  • Innovate when/if possible.

Relationship management

  • Strengthen and establish new relationships, and use these partnerships for the realization of activities and meetings.
  • Represent EHA at relevant meetings and network events.
  • Collaborate within the Connect unit and support others when needed.

Your profile

  • Education: a Bachelor’s degree in Event Management, Hotel Business, or a related field.
  • Experience: a minimum of three years' experience as a project manager within event management and/or venue search.
  • Excellent written and verbal communication skills in English.
  • Proficiency in project management tools (Monday.com or different tools/software).
  • Knowledge of Microsoft Office.
  • Ability to work accurately and consistently.
  • Ability to frequently travel (mostly within Europe).
  • Excellent communication and interpersonal skills.
  • Excellent planning and time-management skills.

What we offer

  • The opportunity to represent the largest hematological association in Europe.
  • An international and dynamic environment with over 15 nationalities.
  • Flexibility and well-being in a collaborative work culture.
  • A hybrid working model, requiring a minimum of two office days per week in The Hague.
  • 30 vacation days, a collective premium-free pension plan, an 8% holiday allowance, commuting allowance, and a benefits package.
  • A training path to support your professional development.
  • Salary range: €4,300–6,000 gross per month (full-time, 40 hours/week).

How to apply

If you are interested in this role, please send your motivation letter and resume to recruitment@ehaweb.org by January 22, 2025.

For further information: